Organizing An Office Function Like A Pro

For people like me, going to parties is great but hosting one, especially on behalf of the work place is not so great. If it is a personal celebration, the things are pretty easy but when it is more of a work related one, then the complexities arise.If by any chance you are laden with the task of organizing an office party or a party for business associates, the following will come in handy in being the perfect host or the hostess.

Know the reasons

Find out as much details as you can about the reasons for celebration. Have your company won an award, is your boss planning on expanding his relations or strengthen the existing ones, etc. or is it a seasonal celebration such as a Christmas party?This will help you to choose the proper venue and an appropriate theme.

Study the guest listYou will most definitely not be inviting whom you want for an office function unless you are in the management. So, when you are given the list of invitees do not just fold it and keep it; do background checks on them, especially if you do not know them. This will help you to identify in general the forms of entertainment, food and beverages, etc. Remember, birds of feather flock together! If the event is open for families, make arrangements for kids too. Several carpigiani machines and a play area will surely keep the kids busy and the parents happy.

Check out the venue and try the food

Physically go the chosen venue and see it for yourself before making the payments. Photographs may not always give a good idea about the spacing. If you did not go through the trouble, you may end up having the party at a place that looks nothing like it did on the photos and your boss will not be happy.

Check the seating arrangements and the dance floors. Speak to the caterers about the placement of the food and drinks and also the best ice maker if you are ordering one.Try out the food and the beverages and decide on the menu. Keep in mind that there may be vegetarians, vegans, people who are allergic to certain food, etc. So make sure everyone will have something to eat and that the menu you chose will accommodate every invitee as much as possible.

Entertainment and lighting

Depending on what you are celebrating, you may want to have special lighting effects. Music is always essential. If you have more established and matured crowd, opt for a live band or if you have mostly the wilder crowd who would love an opportunity to enjoy, go ahead and select a DJ.

Now you can enjoy playing the host or the hostess as much as you did when you were kid.

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