Creating a Mobile Office

mobile-officeIf there’s one thing that technology has done for the modern businessperson, it’s enabled them to conduct all kinds of trade and interact with clients at any time of the day or night and at almost any location. Internet-enabled devices have been a godsend for anyone with a business life that requires them to be out of the office frequently.

However, for anyone not fully familiar with advanced technology – or even the internet – it can be truly difficult to come to terms with the idea of conducting business from a mobile location, outside of the confines of the office, and via small and sometimes complicated devices. Becoming familiar with techniques to work on the road using smartphones, tablets and laptops doesn’t have to be difficult, though!

Many of the principles and techniques one uses to conduct business while still being mobile are the same as what you would normally be doing when travelling with your handy document wallet, manila folder and fountain pen.

What advanced mobile and internet technology has enabled is simple ease of communication, rather than fundamentally changing the way that clients and companies liaise and interact – it’s easy to get overwhelmed and want to radically alter the way you do business to match how technology is changing, but this doesn’t have to be done.

For example, video conferencing via Skype on your tablet can still move you and your attendees towards a common goal and allow you to express ideas as a regular face-to-face conference can, but from opposite sides of the world. It’s all a matter of using technology to help you better carry out business, rather than changing and altering your proven techniques to fit the technology you’re using.

Obviously, getting a smartphone or similar internet-capable device is the first step you should take towards creating a mobile office solution that allows you to do work no matter where you go. Almost all of the functions of a modern office are contained in the modern smartphone – note taking, communication, filing, organisational services and various other tasks can all be performed by a mobile and interconnected device.

In fact, many businesspeople find that a smartphone is all they need to stay connected and organised enough to get work done on the road. There will be a wide range of business-related apps for whatever phone you choose, as smartphones have become such an integral part of commerce and trade. Be sure to take your time choosing applications – it’s worth giving each one a ‘trial run’ of a few days to ensure it can perform the tasks you need it to, and certainly to determine if you feel comfortable with the app’s interface and overall look.

It’s advisable to ensure you’re signed up to a phone plan with plenty of mobile data to spare – you never know when you’ll be downloading a considerable attachment or out of Wi-Fi range and unable to check your emails. A huge mobile phone bill isn’t something that’s very welcome on any company’s books. Airports and other public spaces are quickly becoming more feasible as mobile workspaces – their free wireless internet services tend to be very low-cost and efficient.

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